ScanX – The batch scanning solution

The processing of physical and digital incoming mail is integrated into the workflows of Xplain's standard products. 

This integration makes it possible to digitize documents on specific scanning stations as well as on central or aisle scanners, or to assign them directly to the responsible groups and clerks when they are received digitally.

ScanX added value

• Easy integration into workflows and processes
• Easy integration into existing systems
• No specific hardware required
• No transaction licenses

• Efficient and automated processing of the daily/mass business
• Traceability (Article 4 GeBüV) of the carrier conversion from paper to electronic file
• Adapted and controlled to the specific needs of daily work
• Digital end-to-end, dossier flow from the scanner to dispatch/storage

Different scanning processes allow automatic processing at different levels.

INPUT-PROCESSING-OUTPUT

INPUT

• Physical (MFP, scanner, fax) or digital (file/dossier, e-mail, MS Office) documents
• Special formats

PROCESSING

• Image processing (rotate, delete, move, separate, cut, punch hole, margin, stain, and blank page detection/removal)
• Create index field
• Barcode / QR recognition (separate)
• OCR (convert)
• Predefined meta data (manual or automatic indexing/classification)

OUTPUT

• Formats: PDF, PDF/A, DOC, XLS, TXT, JPG, PNG, TIFF, XML, HTML, ODBC, RAW
• Manual editing functions
• Upload: Folder, database, DMS/ARCHIV, ERP/CRM, specialised application, the "new" digital file is stored in the system in accordance with the set of rules

• No more media breaks
• Faster work processes
• No more time-consuming and tedious manual work
• Easy (full-text) searching through indexing
• Process- and system-supported work